Reporting New Hires

New hire reporting is the process by which you report information on your newly-hired employees to the California Employment Development Department. New hire reports are matched against child support records at the state and national levels to locate parents who are not paying child support. All California employers must report all of their new or rehired employees working in California to the New Employee Registry within twenty (20) days of their start-of-work date. Any employee that is rehired after a separation of at least sixty (60) consecutive days must also be reported within twenty (20) days.

For assistance, please contact the Employment Development Department, e-Services for Business, e-file group at 1-800-796-3524.

The following information must be reported:

  • Employer’s legal business name, contact person name, address, phone number, California employer account number, and Federal Employer Identification Number (FEIN).
  • Employee’s full name, social security number, address, and start-of-work date.

Report your new hires electronically by visiting: https://eddservices.edd.ca.gov/

Employers are required to report new hires, rehires, and independent contractors to the Employment Development Department. 

Employers must report hires and rehires within 20 days of their start-of-work date by:

Payments to independent contractors must be reported to a different website and address by:

  • Using e-Services for business at www.eddservices.edd.ca.gov.  Search for “independent contractor”.
  • Or by contacting the Employment Development Department for paper forms and filing information at www.edd.ca.gov.

Your organization can confirm or update information and view compliance errors, if they arise, by registering at the California New Hire Compliance Unit. 

For more information download the below New Hire Reporting Factsheet:

English | Accessible

Employment Development Department (EDD) Information

EDD’s New Hire Reporting page provides information about the following topics: